There are over 30 million small businesses in the United States, and most of them work in office spaces that may need a touch of improvement.
While your office building may be fine, there are ways to improve the space you call home for nearly eight hours per day, such as improving the HVAC system or going green so that you will not only contribute to saving the environment but also save you some money on your utility bills. As with all buildings, you have to properly maintain your building for it to function and work the way you need it to. So, here are some handy tips that you can use to improve your office building to make it more efficient and productive for everyone.
Address Maintenance Problems Quickly
Over the lifetime of an office building, there will be maintenance problems that will occur. Most companies will get those problems taken care of right away, while some may choose to defer that maintenance. You should be the former, as knocking out issues quickly will keep your building running smoothly. Property maintenance is a big part of your job as you should ensure that you and your employees have a safe, efficient work environment. If you own your commercial real estate then you have to get the issue taken care of yourself. That means finding the right contractors to come in and do the repairs needed to get your office space back on track.
If you’re one of those employers who are renting out space, then your landlord should be responsible for bringing in crews needed to make maintenance repairs on your office space.
Make Your Building More Accessible
Nothing slows the productivity of office space more than a building that is hard to access.
Sure, your building has elevators and (maybe) escalators, but if they’re prone to breaking down periodically, it can really hamper the accessibility of your office. One common feature of accessible office space is elevators, which can transport your workers from floor-to-floor quicker than the stairs can. So it will be in your best interest to ensure that those elevators are working properly. Call a contractor that specializes in commercial elevators to make the needed repairs needed to the elevator to keep it up and running throughout the day.
Another way that you can improve your office’s accessibility is to ensure that employees and clients who have mobility issues can easily access the building. That means making entryways wheelchair accessible by adding ramps to the entrance of the building and keeping elevators running smoothly.
Let The Light In
Working in a dark, drab environment can play a role in the slumping productivity of your workforce.
The environment in which workers toil can have a huge impact on the mode of your office. So, instead of relying on artificial lighting, make the office space brighter by letting in more light into the workplace. Natural light can help wake you up in the morning and keep your workforce buzzing with productivity all day long. In fact, letting natural light can improve the energy and flow of your office space to significant levels, which will help keep your employees focused on the task at hand.
Opt For Energy Efficient Power
One of the biggest expenses for any office building is utility. An office building requires a lot of energy to keep things moving throughout the day, and those utility bills can become a drag on the company’s expenses. Instead of being on the power grid 24/7, if your region is capable, you should invest in solar energy by installing solar panels at your office building. Granted, if you’re renting out a building, then you will have to get the landlord’s approval before you can install the panels. However, if you’re the owner of your building, you should invest in solar power to not only make your building more energy-efficient but to also save your company some money on utilities.
Bring The Outside Inside
There is an untold way that nature can play a role in affecting the psyche of the workplace.
According to Catalyst For Business, plants can have a huge effect on the environment of the workplace. Plants can transform a drab, colorless office space around, adding a dash of color, and improving the air quality of the workplace. Plants can also help reduce workplace stress. Having plants in the office can also improve the productivity and creativity of your workforce and promote a healthier space, which will lead to employees becoming less sick and having to call out.
There are a lot of ways in with nature can really play a beneficial role in improving the office, which is why you should encourage your employees to bring plants from home to the office, or you can subscribe to a flower service that can have flowers delivered to your office space on a monthly basis? Simply put, there are a number of ways in which you can bring the outside inside and make your office space more inviting for both employees and clients.
Furniture Makes A Huge Difference
There are offices that skimp on workplace furniture, seeing it as nothing more than set pieces than an actual functioning member of the office space.
Oftentimes, when employers look at office furniture from that light, they can buy cheaply made furniture that won’t last a few months. In addition, your employees won’t treat the furniture with respect they will treat their own homes, knowing that their office furniture is made on the cheap. What we’re trying to say is, don’t overlook office furniture, as it can play a huge role in how your space functions.
For starters, pick out furniture that will actually be durable. Sure, those desk chairs and office desks may cost you little, but more-often-than-not, cheaply made office furniture isn’t built to last, and every five months or so, you’re back purchasing more office furniture. Over time, this will be a strain on your company expenses, which is why you should pick out office furniture that will be durable and last you a while. Yes, it will be a tad more expensive, but it will save your company money in the long run knowing that you won’t have to replace it for a while.
Another way office furniture plays a huge role in a revamp of the office space is that your employees will be working in comfort, and that translates to better productivity in the office space and will contribute to the overall health of your office. An extra tip: invest in multi-use furniture, which sides tables and sofa seating that can also double as storage space. It can be a game-changer for your office.
Invest In Digital Billing and Scheduling
Doing your billing and scheduling manual on a piece-of-paper is so early-2000s.
Nowadays, companies such as dare switching to applications that will allow them to digitally do billing and scheduling. It’s more efficient to make an appointment digitally than it is to call and speak to a representative, and digital scheduling can also help you keep track of your appointments better. Also, digital billing is also a lot more efficient and productive than manual billing. Take medical billing solutions for example as there are different programs that will allow an office to digitally bill their customers better than the manual and time-consumer former way.
If your office space is still relying on manual billing and scheduling, you should switch over to digital as soon as you can. Yes, it makes takes work away from the receptionists and billing department, but it will reprioritize those workers into roles that will better suit the company. Also. doing digital billing and scheduling can save you money on expenses, which, for example, can play a role in the sale of a building, such as a dental office to dental brokers. Also, you won’t need as much printer paper or ink, both of which can add off for office expenses. Not only that, but digital billing and scheduling are very efficient and can improve the productivity of your workplace.
Invest In Efficient Technology
Technology is an important part of the workplace these days as it’s used for virtually every function of your corporate life.
From the internet to emails, having good technology in your building is essential to keeping your office space a productive place where business gets done. Make sure that the internet in your building is strong so that web hosting programs can run smoothly. Also, server hosting is a big deal among office spaces, so make sure that your building has a separate room that can host the servers you need to make your business run smoothly.
Keep Your Office Decluttered
Clutter can really clog up the productivity of office space.
A messy office space doesn’t serve anyone and will actually bring down the productivity of office space. So make sure that the clutter in your office is cleaned so that your workers will have a clear, clean space to do their work. The cleaner and office space are, the more efficient it will run, and that translates into better productivity.
You may not immediately think that your office having a “signature scent” will improve the productivity of your workspace, but you will actually be quite surprised.
Having a delightful scent in the office space will not only make your office smell good, but can also boost the productivity and mood of the building. No one wants to work in an office that has a bad smell to it, oh no! So make sure that your office is smelling good so that your employees will be in a pleasant place to do their work efficiently.
Work On That Noise Level
The one great thing about working in an office is all of the different personalities that make up space. That is a significant upside, but it can have a bit of a downside as well.
Not all workers are the same, and that is true when it comes to how much noise one worker can tolerate. Some thrive in a noisy, busy environment, while others want a bit of peace and quiet so that they can focus on their work. You may think to yourself that there is no way that you can provide both, but actually, there is a way that you can.
For workers who can’t really deal with a noisy environment, you can encourage them to use noise-canceling headphones to reduce the noise of the office space. Speaking of headphones, you may want to add some soft music to the workspace. Genres such as classical or jazz can really help the mood of office space.
You can control the volume of noise in an office space and how it’s presented, so make sure that it is a place that can be a great fit for everyone.
In conclusion, having there are a number of great ways in which you can improve your office space so that it can be of great benefit not just for you, but for your employees and clients. As we mentioned earlier, although you may think that the office space you’re providing now is in good shape, you can make it better and more productive.
Invest in furniture that’s durable for the long haul so that your employees can work in comfort and beautify the workplace a bit. Speaking off, bring nature and natural light into the workplace so that it can lighten the mood. Don’t make the office space too noisy for employees who can’t tolerate it, and encourage them to bring in headphones that will filter the noise out.
To save money on energy bills, invest in solar power that’s cheaper and friendlier to the environment, and make your building more accessible for both employees and clients alike. If there are any maintenance issues that pop up, make sure they’re taken care of at once to keep your office space running smoothly. By following these steps, you will be able to have an office that will be a productive marvel.